Office Administrator / Financial Coordinator

The Position: Cascadia Partners seeks an Office Administrator/Financial Coordinator with experience using accounting software (Quickbooks) and handling office administrative tasks for our small firm. This is a salaried, part-time position (18 hours per week).

Our Work: Cascadia Partners is a multidisciplinary urban planning and real estate services firm headquartered in Portland, OR, with staff that work in-person, hybrid, or remotely. We work on 30-40 projects across the country annually, ranging from large-scale master plans, mission-driven public-private developments, housing policy and zoning analysis, scenario planning, and community engagement. We have a focus on actionable plans that get built and solutions rooted in equitable community engagement.

Our Values: We value diversity, equity, and inclusion on our team and in our work. We value intellectual curiosity and lifelong learning and offer professional development stipends and frequent internal skill building courses. We value a healthy life-work balance and offer every other Friday off and 4-weeks starting paid vacation.

Required Qualifications

  • Minimum of 1-2 years of accounting software and office administration experience required

  • Experience coordinating team meetings across multiple calendars and supporting travel and event logistics

  • Team player with an eagerness to dive in, collaborate, learn, and grow

  • People-person capable of interacting with subcontractors and clients

  • Professional etiquette in emails and client correspondence

  • Interest in real estate development and/or urban planning a plus

Technical Skills

  • Quickbooks (accounting) - Required

  • Google Workspace apps, including Google Docs and Sheets

General Office Skills

  • Data Entry and Management: Ability to accurately enter, update, and maintain accounting software and spreadsheets

  • Familiarity with tools like Asana (or similar) for project tracking and task management

  • Familiarity with calendar software and videoconferencing tools (e.g., Zoom, Microsoft Teams, Google Workspace) and communication platforms like Slack (or similar) for team collaboration

  • Independently manages time and meets deadlines in a fast-paced environment

Work Location

  • In-person, fully remote, and hybrid arrangements possible

  • Preference for Portland metro area resident, in-office time required 2 days per week at our office in the Pearl District

Compensation and Benefits

  • Salaried, part-time (.5 FTE) position of $26,200-$30,000 per year (equates to $28-$32/hour at 18 hours per week) 

  • Gold-level health insurance, dental, 401k match, professional development stipend

  • Generous paid time off, including 4 weeks starting paid vacation (prorated to hire date and % FTE), parental leave (dependent on state of residence), up to 15 paid holidays

  • Professional development stipend (for skill building and training)

How to Apply

Please send an introductory email or cover letter with a resume to info@Cascadia-Partners.com by Friday, November 29, 2024.  Interviews will be scheduled as applications are received.

We are stronger because of our diverse team. Women, LGBTQ+ and people of color are encouraged to apply.